rfp template for website development

2022.03.24

Project Requirements Proposal(RFP)

(rfp template for website development)Project information

Provide about project name、client's name、General information on the project manager and the name of the project sponsor

(rfp template for website development)

project name:


client's name:


project manager:


document drafter:


Project sponsor:

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date:


Project Objectives

Describe when the project was completed、Information on quality requirements, etc.



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(rfp template for website development)work description(SOW)

(rfp template for website development)Describe the specific work to perform the project








deliverables

(rfp template for website development)Describe the phases of executing the project,Information on key deliverables, etc. for completing project tasks








type of contract

Describe the nature of the contract used

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payment method

Describe the time of payment、amount、currency、way etc.









(rfp template for website development)Contents of the proposal

Describe what the proposal should include










Evaluation Criteria for Proposals

(rfp template for website development)Describe the main criteria for evaluating proposals,including price、Technical solutions、project management method、experience and qualifications



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Time to submit a proposal、Location requirements

Describe the deadline for proposals、Submitted location, etc.

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Project Power of Attorney


Project information

Provide project name、client's name、General project-related information such as the project manager and the name of the project sponsor

(rfp template for website development)project name:


client's name:

(rfp template for website development)

project manager:


Power of Attorney drafter:


Project sponsor:


date:


Project Power of Attorney

(rfp template for website development)Describe the work tasks of the project,Name of the appointed project manager,Project Manager Responsibilities、Information on powers, etc.

(rfp template for website development)

Power of Attorney Issuer Name:


job title:

Power of Attorney recipient name:


job title:

CC person:

job title:







project task description









(rfp template for website development)Project Manager Responsibilities

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Powers of the project manager










Authorizer position:


signature:

project plan document

(rfp template for website development)Project information

Provide project name、client's name、General project-related information such as the project manager and the name of the project sponsor

project name:


client's name:


project manager:


document drafter:


Project sponsor:

(rfp template for website development)

date:


Please answer the following questions and make your choice

Is this the updated project plan??if,The reason for the update is:     



Yes


no

(rfp template for website development)Whether the annual budget of the project is provided?if,how much per year?

budget:     

year:     

Are the funds in place??


Yes


no

budget:     

year:     

Are the funds in place??

(rfp template for website development)

Yes


no

(rfp template for website development)budget:     

year:     

Are the funds in place??


Yes

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no

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List of project stakeholders

List information about the people involved in the execution of the project

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(rfp template for website development)job title

Name

(rfp template for website development)telephone

E-mail

project manager




Project sponsor




Chief technical officer




Purchasing Manager

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project team members



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project team members



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project team members



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project team members



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project team members




project team members




project team members

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Customer Representative




other stakeholders





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(rfp template for website development)supplier/Subcontractor Information

company name:     

job title

Name

(rfp template for website development)telephone

E-mail

project manager

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Technical director

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contract manager



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other people








Project Overview

Provide questions about the project that needs to be addressed、project tasks、Project Objectives、Information on methods used for project management, etc.


Business needs/problem

Define the business need that needs to be met or the business problem that needs to be solved


work description

Describe in detail the work tasks that need to be done


Project Objectives

(rfp template for website development)Provide project duration、cost、Requirements in terms of quality performance and scope of work


project management method

Describe the strategies employed in project management、Information such as the process to follow and the tools to use

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skills requirement

Provide technical parameters about the project、Performance、Design requirements、Information on implementation specifications and technical training programs, etc.

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Relevant person's signature

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Name

job title

sign

date





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Summary of project plan documents

Check that the project plan contains the following documents


□ Project Scope Statement

(rfp template for website development)Written document describing project deliverables and scope of work


□ critical success factors

Description About Project Management、Project team building、Written documentation on key success factors in customer relationship management, etc.,in order to gain the understanding of the project team members、Accept and reach consensus

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□ work breakdown structure(WBS)

Decomposed based on the deliverables of the project、Written document indicating specific work tasks for the project,It defines the scope of work for the entire project


□ organizational breakdown structure(OBS)

(rfp template for website development)Provide project communication and reporting channels,Roles and Responsibilities,and the organization of information such as authorization


□ cost/Benefit Analysis

(rfp template for website development)Provide information on project costs and benefits,Information on the monetary value of the item, etc.,for the team to conduct financial analysis,and make economic decisions


□ resource planning

A written document describing the information on the resources needed to execute the project


□ Project schedule

Provides a project schedule represented by a Gantt chart,Include the start date of the project、milestone event、The logical relationship between activities、activity duration、Delivery date etc.


□ risk management plan

Describe all risk events that may arise during project execution,each risk severity,and written documentation of emergency measures


□ Shopping list

Describe the tasks in order to complete the project,Written documentation of the type and quantity of products or services obtained from outside the project organization


□ Quality Plan

Provide the person responsible for ensuring the quality of the product or service,Work procedures and work instructions,And written information such as quality inspection and control measures


□ Communication plan

(rfp template for website development)Define the need for project stakeholders on project information,Who、When、What kind of information is needed in what way, etc.


□ Configure management plan

Provide information on definition and control project change management,File versions and management methods for design changes


□ Project cost estimation

Written documents for project costs and budget,The content includes the overall budget of the project、Cost estimation and additional resources, etc.


Project demand file


Project information

Provide project name、client's name、Project manager and project initiator name, etc.

(rfp template for website development)
(rfp template for website development)project name:

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client's name:


project manager:


File drafting:

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Project sponsor:


date:



Background of the project

Describe the background of the project、Decision-making basis、Background information for problems such as solving

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Project Objectives

(rfp template for website development)Description project、cost、quality、Range information





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Project stage/Delivery result

Describe the stage of the execution project,Information on the main delivery results of the project task

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Main milestone event

Describe information about the project's major milestones or date, etc.








Main resource requirements

Describe the project needs to consume resources,Including human resources、equipment、Material、Service, etc.







(rfp template for website development)Project risk

Main risks to describe the project



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Project acceptance standard

Describe the standards of customer acceptance products or services after completing the project task

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Project hypothesis conditions

Description During the implementation of the project,There is no all kinds of conditions that do not have but to plan convenience







Project constraint

Describe various constraints executed by the project,Including factors that include internal and implement organizations

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Project scope manual


Project information

Provide project name、client's name、Project manager and project initiator name, etc.

(rfp template for website development)
(rfp template for website development)

project name:

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Drafter:

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project manager:


date:


Project sponsor:


Latest update date:

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Project delivery results

Delivery results of the statement(Product technical parameters)And complete the measurement of the project





Method for implementing a project

(rfp template for website development)Detailed statement project is done inside yourself,Still need help and intervention of external power,And methods for changes in project scope





Project work range

(rfp template for website development)Determine the work that needs to be completed,Including related business requirements



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Exception work

Determine work that is not part of the project,Including related business requirements

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Work decomposition structure(WBS)dictionary

(rfp template for website development)Project information

Provide item name、client's name、General information from project managers and project initiator names

project name:


client's name:


project manager:

(rfp template for website development)

Plan drafting:


Project sponsor:


date:



Work Decomposition Structure Dictionary

Describe the active name of the work decomposition structure,Last estimation of each activity、Cost estimation,Pre-activity activities and information about responsible persons

WBScoding

Event name

Last time estimate

Cost estimation

Preamble

Responsible

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Project resource plan

Overview

Provide item name、project manager、Project sponsor's name and other useful information related to the project

(rfp template for website development)project name:


Drafter:


project manager:


date:

(rfp template for website development)

Project sponsor:


Latest update date:


Resource description

Determine the main resources needed to complete the project task,These resources include people、funds、equipment、facility、Material、Binders and information technology, etc.

(rfp template for website development)Quantity of resources

Each resource needs to be analyzed as follows: 1) Estimate the cost of each resource; 2) Is there a; 3)Estimated the qualifications and quality requirements of human resources and equipment resources and their capacity

resources name

Cost estimation

Existing situation

(rfp template for website development)Quality requirements

Capacity





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Human resources use plan

After determining the demand for human resources,Also build a staff in units

Human resource classification

moon

(rfp template for website development)moon

(rfp template for website development)moon

moon

moon

moon





































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Project cost estimation table


Project information

Provide item name、client's name、General information from project managers and project initiator names

(rfp template for website development)

project name:


client's name:


project manager:


File drafting:


Project sponsor:


date:



Project cost estimation

Estimate the cost of labor、Non-artificial cost、Cost of unpredictable costs

Labor cost

Event name

Human resources needed

time needed

Unit time salary standard

Subtotal



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Total artificial cost

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Non-artificial cost

(rfp template for website development)Classification of non-human resources

Number of non-human resources

unit price

Subtotal

Material










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(rfp template for website development)equipment



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Travel and communication fees

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Management fees





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other










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Non-artificial cost

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Not foreseeable cost



total



Project quality plan


Overview

Provide project name、client、name、Project manager and project spanning person name and other general information related to the project

project name:


client's name:


project manager:


Plan drafting:


Project sponsor:

(rfp template for website development)

date:



Project scope

Describe the work range of the project according to the requirements of the project scope manual、Main delivery results、Project overall goal、client needs、Information should follow the procedures, etc.


Project delivery results

Describe the main delivery results of the project,Including delivery results specified in the contract and major milestones


Acceptance of delivery results

Describe the acceptance criteria for delivery results or product testing,Detailed list of relevant quality standards proposed by customers


Quality assurance plan

Determine project quality assurance activities,Including project quality responsible、Work program、Operating instructions、Milestone checklist、Test standards and processes、Quality accident report and communication channel,And continuous improvement measures, etc.


Quality supervision and control measures

Provide measures for quality supervision and quality control


Quality responsibility

Determining responsible people related to project quality,Product test、Process review、Quality check, etc.

(rfp template for website development)

Project change management


Project information

(rfp template for website development)Provide item name、client's name、General information from project managers and project initiator names

(rfp template for website development)

project name:


client's name:


project manager:

(rfp template for website development)

Plan drafting:


Project sponsor:


date:



Overview of changes

Describe the aspect of the change、applicant,And information such as changes, etc.

Benchmark plan





Change description






Change reason

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Change applicant(unit/Position):


sign:


Change caused by revision activities

Description Project work decomposition results and its progress due to changes、cost、Quality, etc.

WBS

(rfp template for website development)schedule

cost

quality

other

Work pack





(rfp template for website development)Work pack





Work pack





Work pack





Work pack



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Work pack

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Work pack





other





Change impact assessment

Provide the progress of the project due to changes、budget、quality、Technology、Scope、Written information impact on contracts

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Influence of progress



Influence of budget



Influence of product quality



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Influence of application technology



(rfp template for website development)Influence on project scope



Effect of contract



Influence on customer relationship



Influence in other respects



Project Change Control Committee(CCB)Opinion

(rfp template for website development)Provide a decision-making opinion on project change committees on project changes

(rfp template for website development)


approve

CCBChairman:


veto


customer opinion

Provide customer decision-making opinions about project changes


approve

Sign opinions and sign:


Put aside

(rfp template for website development)


veto

Project stage evaluation report


Project information

Provide item name、client's name、General information from project managers and project initiator names

(rfp template for website development)project name:


client's name:


project manager:


Draft man:

(rfp template for website development)

Project sponsor:


date:



(rfp template for website development)Project stage evaluation report

From the progress of the completion project、cost、quality、Team management、Customer relationship, etc.

Judge: since to


The main achievements since the last review









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The current state of the project implementation

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Solution to the last review

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Current or foreseeable problems









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What are the solutions to these issues??What is the measures taken??













What are the milestones that are expected to achieve next review??







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Project manager's opinion





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sign:




Project meeting minutes


Project information

Provide item name、client's name、General information from project managers and project initiator names

(rfp template for website development)
(rfp template for website development)

project name:

(rfp template for website development)

client's name:

(rfp template for website development)

project manager:


File drafting:


Project sponsor:


date:



Notification information

Description of the initiator of the meeting notice、Notification and meeting time, etc.

(rfp template for website development)
(rfp template for website development)Cause:



Self:

date:



Meeting information

Conference call、time、Place、Purpose information

(rfp template for website development)
(rfp template for website development)

date:


Starting time:

(rfp template for website development)End Time:

(rfp template for website development)Place:

Convener:


telephone:

fax:

e-mail:

Initiator:


telephone:

fax:

e-mail:

Conference purpose:







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Agenda

Main topics describing the meeting、Main speakers and timeline information

meeting content


organizer

Schedule

Welcome and presentation

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Conference purpose

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Problems in the implementation of the project plan

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Problem in contract implementation




Customer feedback




Other issues that need to be discussed




Special supplement of the project manager

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Summarize



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Meeting minutes

The main spirit of the record、Agreement and the information of the next action plan

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Project self-evaluation form


Project information

Provide project name、client's name、Project manager and project initiator name, etc.

project name:


client's name:


project manager:

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Self-evaluation:


Project sponsor:


date:

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Role and responsibilities

Provide self-evaluated characters in the project、Responsibilities

What is the role in the project??What are the main tasks responsible??


Self-evaluation

Provide self-evaluated people in completing tasks、Get a work standard、Team building、Information about lessons, etc.

You evaluate your own overalls and explain


very satisfied


satisfy

(rfp template for website development)

Be unsatisfactory

You are responsible for our own goals.:

(rfp template for website development)schedule:      Lower than standard Up to standard Higher than standard

(rfp template for website development)cost:      Lower than standard Up to standard Higher than standard

Quality performance:      Lower than standard Up to standard Higher than standard

Did you successfully complete the project task??How to prove?If it is not successful,what is the reason?







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In the implementation of the project, What difficulties and challenges you have?? How is overcome? Why do you take this approach??



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(rfp template for website development)What contributions do you have made in building an efficient project team and promoting information communication??



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(rfp template for website development)Which successful lessons have you accumulated in the project?? What failed lessons have been drawn again?





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If you make another time,What different methods do you use??










Project Manager Reviews

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sign:



Project summary report


Project information

(rfp template for website development)Provide item name、client's name、General information from project managers and project initiator names

project name:


client's name:


project manager:


Draft man:

(rfp template for website development)

Project sponsor:


date:



Project background and requirements

Provide a project background、Target、Information plan information


Project summary

(rfp template for website development)From the progress of the completion project、cost、quality、Team management、Customer relationship, etc.

Which delivery results have been completed?

What is the work that is not completed??what is the reason?

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Overall evaluation of the project



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Progress evaluation:


How is the actual progress of the project and the plan progress?

What kind of work should have spent more time?

What changes have occurred on progress??

(rfp template for website development)What progress control methods have we used??





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Cost evaluation:


What is the actual cost of the project compared to the plan budget??

(rfp template for website development)What kind of work should be more funds?

How to make more accurate budget?


Quality evaluation:

(rfp template for website development)

Is the quality of the project in line with the specific requirements of the customer??

What problems have occurred in quality?? How to deal with?

What changes have been happened to the quality requirements of the project??

Whether the customer is satisfied with the final transfer of the project?

How to better understand the quality requirements of customers in the future?







Evaluation of personnel management and team construction:


Does group members understand their roles??

Whether there is any people working allocation burden or too light?

How to cooperate between members? Is the role allocation proper?

Invitation、Leadership、Whether the supervision method is effective?

What are the members of the group get exercise and growth??

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Evaluation of communication communication:


Group members' goals for the project、Customer request has a full understanding?

(rfp template for website development)Does members quickly exchange their problems??

There is no stakeholder being ignored in communication communication.?

What improvements can be made in the exchange of exchanges?








Technology and method evaluation:


What new technologies have been used this project??How do they prompt the project's success??

Whether the method of project tracking and control has played a role?

What improvements may be useful?







Customer relationship evaluation:


What kind of customer relationship management is used to use?How is the effect??

How is customer feedback and complaints are managed??

What to enhance customer satisfaction measures?





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Contract management review:


Tendering、What have accumulated in the negotiation??

How conflict in the process of contract is processed?

What experiences have accumulated in terms of dealing with the contract?

(rfp template for website development)How to perform the functions of the contract party?How to improve?



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Lesson:


What is the success of this project?? What are the lessons of failure??

If you have a chance to re-make this project,What should I do??










Advice:








(rfp template for website development)sign:

date:




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